Best Calendly Alternatives - the full 2021 list
By: Arik Marmorstein, Spectroomz founder
Spectroomz lets you and your team hire an online researcher so you can both focus on where your skills are most impactful AND get data-driven decisions.
There is a huge market for scheduling software because wasting time scheduling meetings, appointments, or calls, either with your own team, prospects, or clients, through back and forth emails, simply make you lose time and money. So does client no-shows who cost you even more. Calendly is a well-known scheduling tool, but there are many alternatives that might be a better fit for your type of business or organisation.
Contents
In this post I’ll cover the following topics regarding each scheduling software, including Calendly
Who is it for
Pricing
Core and interesting features
Popularity
Feature complexity
This post also includes a link to Mixamx review.
TL;DR -Â What are the best Calendly Alternatives
The most advanced Calendly alternatives are Acuity Scheduling, which is more for small businesses, and OnceHub which caters more to B2B oriented companies. If you are just starting and you are looking for useable free plans, Calendly, YouCanBookMe, SetMore, SimplyBook, 10to8 and Appointy have decent free plans. If you focus is more on face to face appointments then you should check SetMore, SimplyBook, and Appointy
Calendly
Who is it for
Calendly is a scheduling system that can be used by many, but its feature and positioning are more towards tech companies. They just recently implemented the option to accept payments (a feature that will enable small businesses to schedule appointments with clients). It also does not have HIPPA compliance, which shows they are not (yet) targeting clients in the medical domain.
Calendly Pricing
Free plan - Calendly has a usable free plan with nice user experience, so if you are a startup founder, bootstrapping your way up, you can definitely start here. It includes connecting one calendar that enables you to book meetings, get and send email reminders, embed the calendar in your site, and more.
Monthly price plans - $10, and $15 per user. There is a yearly discount.
Features
Connect your Google, Office 365, Outlook and iCloud calendars.
Calendar sync - based on your plan you can connect several calendars (business and private for example) so you can avoid double-booking meetings on any of them.
Duration-based event types.
Team features - schedule with any team member (round-robin or equal distribution optimisation) and group events.
Reminders - email and SMS reminders.
Personalisation - personalised links, remove Calendly branding, customised email notifications (including adding links and auto-redirect).
Embedding on a website and adjust colors.
Integrations - Zapier, Intercom, Zoom, GoToMeeting, Salesforce, Hubspot, Facebook pixel, Google analytics, and payment options (Paypal and Stripe). There is no Calendly Wordpress plugin, but there are ways to embed Calendly in Wordpress.
HIPPA compliant - no.
Handling timezones - presenting time in both the inviting party and invitees timezones.
Make me look busy feature - There is no way to close or block slots directly in Calendly, you’d have to do it on your Google/Microsoft Calender. This is a feature I saw demand for.
Popularity:
High and increasing
Best Calendly Alternatives and Competitors
1). Acuity Scheduling
Who is it for
Owned by Squarespace, Acuity Scheduling caters towards small and medium businesses who schedule both offline and online appointments. Only around 2% of its customers are enterprises. They put emphasis on paid appointments features (think doctors, therapists. Yoga instructors etc.), including resource allocation and availability (like a number of rooms, or cars), and have a lot of eCommerce tools like coupons and upsells.
Acuity Pricing
Free - there is no real free plan.
Paid - 1 calendar/$10, 6/$25, and 36/$50 (if you have 3 locations and in each location, there are 3 team members with calendars to sync, then you need 9 calendars). Contact the team for more calendars.
Acuity Features
Acuity features are really impressive and they include many of Calendly’s features and more, below are the some points worth mentioning:
Unlimited event types.
“Make me look busy” feature - you can block slots directly on Acuity and “look busy”. This feature is in high demand across Calendly users. It’s also unique comparing to all other alternatives.
One disappointment I had is with regard to time zones. When invitees book appointments or calls, they see the inviting party’s time zone unless they choose theirs (if the inviting party asked them for the time zone during the scheduling process). This is not user friendly, but it fits small local businesses who usually don’t deal with time zones.
HIPPA compliant - yes
Popularity
High and increasing
Who is it for
More for B2B sales teams, with clients who go through a long funnel. OnceHub has two complementary products. ScheduleOnce which is similar to Calendly, in which I’ll focus, and InviteOnce which is a way to set more requirements-specific meetings (set meetings to two team members from different departments who need to attend).
ScheduleOnce Pricing
Free plan - Not a usable one.
$5/user for up to 3 users, $10/user for 4-100 users (all features apply to all plans).
ScheduleOnce features
ScheduleOnce features are very impressive and include Calendly’s features. Here’re a few things worth noting.
Integrations - Zoom, Google Meet, GoToMeeting, WebEx, Salesforce, Domain, Paypal, Web Forms.
HIPPA compliant - yes.
Time zone automation - yes.
Make me look busy feature - no.
Popularity
Medium-high and increasing.
3). Doodle
Who is it for
I think Doodle is more suitable for enterprises to schedule meetings and calls internally. 27% of its customers are enterprises.
Doodle pricing
Free plan - no.
$4.99, $5.99 or $6/user for 5-20 teams. Contact for more.
Doodle features
Relatively to the Calendly and the alternatives mentioned so far, it’s a bit feature-poor, however, reviews praise their ease of use and user experience.
Limited event types.
No SMS reminders to attendees, no email notification customisation.
Make me look busy - no.
No payments.
HIPPA compliant - no.
Auto time zone adjustments - yes.
Popularity
High and decreasing
4). YouCanBookMe
Who is it for
Mainly small and medium businesses (11% enterprise). All features included in the paid plan.
YouCanBookMe Pricing
Free plan - yes.
$10/calendar.
Features
Relatively feature-rich, definitely a top competitor.
Auto time zone detection - yes.
Make me look busy - no.
HIPPA compliant - no.
Popularity
Medium and increasing
5). SetMore
Who is it for
SetMore looks like the ideal appointment scheduling software for small businesses. It looks very modern and with a lot of social integrations, and it seems like a great fit for a barber or other beauty and wellness related businesses. Its pricing is great for teams, and it looks like their main business model is accepting calls for you. You should definitely pay attention to them.
SetMore Pricing
Free plan - Yes (for up to a team of 4), enables Square payment, email notifications.
Paid - 20 team members for $25, $89 for the live booking service (which includes all other features).
SetMore Features
Comparing to Calendly and other top alternatives, it has fewer team-related features (no group events or round-robin) and less customisation options.
Email notifications customisation - no.
Make me look busy - no.
HIPPA compliance - no.
Many Integrations - Facebook, Instagram, Slack, Square, Stripe, add a widget onto your site (Wix, Weebly, Wordpress, and more), Mailchimp, Google tag manager, Google Analytics, Hubspot, Gmail and more.
Auto time zone detection - yes.
Popularity
Medium-High
6). Mixmax

Mixmax is an email automation tool that also integrates with your Google calendar. It is not a real “heavy-weight” Calendly alternative, but you can use it to set your availability preferences and enable invitees to pick the best time for them. I have reviewed Mixmax here, including its scheduling tool.
7). Calendar.com
Who is it for
It took me some time to figure this one out. This is definitely for startups. They claim their AI tech learns your habits and make it easier to schedule the more you use it, I didn’t give it enough try to verify this. Very similar to a Google calendar in terms of user experience and ease of use. Currently only for individuals, but they say they soon release team and enterprise plans.
Calendar.com Pricing
Free plan - Yes, up to two customisable time slots (not sure how usable it is comparing to other free plans).
Paid - $10/user
Features
They are relatively very limited in features compared to other scheduling tools.
Auto time zone detection - yes.
Not many customisation features.
No SMS reminders.
You cannot embed it on your website.
HIPPA compliance - no.
Integrations - very limited.
Team features - coming soon.
Popularity
Steady low-medium
8). SimplyBook
Who is it for
Definitely for small businesses, doctors, sports trainers, beauty, and wellness professionals who schedule face to face appointments. Looks like a landing page and management tool for scheduling meetings. There’re Facebook, Instagram, and Widget integration. It is feature-rich.
SimplyBook pricing
Free plan - yes, up t 50 bookings/month
$9.9, $29.9, $59.9
Features
SimplyBook is more of a landing page/website that enables your customers to schedule appointments. Among it’s features you can find:
2-way sync with your Google or Outlook calendars (exist in most alternatives as well).
Online payments, coupons, tickets, and gift cards.
Facebook and Instagram Integrations.
Website embed.
Redirect your customers to your site after completion.
Intake forms - your customers can provide additional information.
Many integrations including Zapier.
HIPPA compliance - yes.
Auto time zone detection - yes.
Popularity
Steady Medium
9). 10to8
Who is it for
Mainly for small businesses, doctors and service providers although it look and feel are very enterprise-ish.
10to8 Pricing
Free plan - Yes, 100 appointments/month. Email confirmation.
$9.6, $20, $40 or custom
Features
It has many of the features top scheduling software have, including:
Auto time zone detection
Resource booking (choose room, cars etc.).
Customisation of the booking page (ask for additional details).
Offer home visits.
Customisations.
Wordpress, Weebly, Mailchimp, Zoom, Zapier integrations and more.
No make me look busy feature.
Popularity
Medium
10). Appointy
Who is it for
Looks like they have an impressive set of feature, but are a bit expansive for features which competitors provide in standard plans (however, their free plan is great). They cater to small business and service providers (doctors, wellness professionals, pet walkers, and more). However, they are not HIPPA compliant so not sure how can you cater doctors that way.
Appointy Pricing
Free plan - Yes, 100 appointments/month. reminders, Square payments, Zapier integrations. Impressive free plan.
$29, $59 (5 staff), $99 (5 staff).
Features
They compare pretty-well to other leading alternatives here, but some of the features apply to the more expansive plan, while on other alternatives they are open for lower-paid plans. Important to note:
Auto time zone detection.
They are not HIPPA compliant.
Make me look busy - no.
Popularity
Medium and decreasing
